--- title: essensysBlog | best practice guide description: best practice guide | The essensysBlog is essential reading for anyone working in serviced offices, coworking spaces, science parks or any flexible workspaces --- [![](https://blog.essensys.tech/hs-fs/hubfs/ESS_Black_400.png?width=408&height=78&name=ESS_Black_400.png "ESS_Black_400.png")](https://essensys.tech) - Product - Connect - [Product](https://essensys.tech/product/connect/) - [Features](https://essensys.tech/product/connect-features/) - [Software](https://essensys.tech/product/connect-platform/) - [essensysCloud](https://essensys.tech/product/direct-connect/) - [Marketplace](https://essensys.tech/product/connect-marketplace/) - Operate - [Product](https://essensys.tech/product/operate/) - [Features](https://essensys.tech/product/operate-features/) - [Software](https://essensys.tech/product/operate-platform/) - [Marketplace](https://essensys.tech/product/operate-ondemand-marketplace/) - [Integrations](https://essensys.tech/product/integration-partners/) - Teams - Roles - [Owners & CEOs](https://essensys.tech/workspace-software-for-ceo/) - [Finance Directors](https://essensys.tech/finance-software-for-workspaces/) - [Centre Managers](https://essensys.tech/software-for-workspace-managers/) - [Sales & Marketing](https://essensys.tech/workspace-software-for-sales/) - Businesses - [Coworking](https://essensys.tech/coworking-software/) - [Serviced Office](https://essensys.tech/software-for-serviced-offices/) - [Science Parks](https://essensys.tech/software-for-science-parks/) - [Brokers](https://essensys.tech/software-property-agents-brokers/) - [Login](https://essensys.tech/login/) - [Product Tour](https://tour.essensys.tech/booking-your-product-tour-today) - Product - Connect - [Product](https://essensys.tech/product/connect/) - [Features](https://essensys.tech/product/connect-features/) - [Software](https://essensys.tech/product/connect-platform/) - [essensysCloud](https://essensys.tech/product/direct-connect/) - [Marketplace](https://essensys.tech/product/connect-marketplace/) - Operate - [Product](https://essensys.tech/product/operate/) - [Features](https://essensys.tech/product/operate-features/) - [Software](https://essensys.tech/product/operate-platform/) - [Marketplace](https://essensys.tech/product/operate-ondemand-marketplace/) - [Integrations](https://essensys.tech/product/integration-partners/) - Teams - Roles - [Owners & CEOs](https://essensys.tech/workspace-software-for-ceo/) - [Finance Directors](https://essensys.tech/finance-software-for-workspaces/) - [Centre Managers](https://essensys.tech/software-for-workspace-managers/) - [Sales & Marketing](https://essensys.tech/workspace-software-for-sales/) - Businesses - [Coworking](https://essensys.tech/coworking-software/) - [Serviced Office](https://essensys.tech/software-for-serviced-offices/) - [Science Parks](https://essensys.tech/software-for-science-parks/) - [Brokers](https://essensys.tech/software-property-agents-brokers/) - [Login](https://essensys.tech/login/) - [Product Tour](https://tour.essensys.tech/booking-your-product-tour-today) 19 May ## [The Quick Guide to Growing Demand for your Shared Workspace](https://blog.essensys.tech/quick-guide-to-growing-demand-for-shared-workspaces) 19/05/17 09:16In [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [serviced office](https://blog.essensys.tech/topic/serviced-office), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide), [executive suites](https://blog.essensys.tech/topic/executive-suites) by [Martin Coles](https://blog.essensys.tech/author/martin-coles) [![](https://blog.essensys.tech/hubfs/Growing%20Demand%20for%20your%20Shared%20Workspace.png)](https://blog.essensys.tech/quick-guide-to-growing-demand-for-shared-workspaces) Whether you run a Coworking space or traditional business center, at the crux of the shared workspace industry, is supplying flexible office services to a continually expanding and increasingly dynamic workforce. Often, however, resources are tight and budgets are small – forcing workspace operators to focus solely on the required operational tasks. This causes other important elements of running their space to fall by the wayside, resulting in lost revenue and unhappy customers. [Continue reading](https://blog.essensys.tech/quick-guide-to-growing-demand-for-shared-workspaces) 18 April ## [4 Quick and Easy Ways to Improve Your Shared Workspace Today](https://blog.essensys.tech/4-quick-and-easy-ways-to-improve-your-shared-workspace-today) 18/04/17 08:40In [workspace management](https://blog.essensys.tech/topic/workspace-management), [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide) by [Stephen Eveleigh](https://blog.essensys.tech/author/stephen-eveleigh) [![](https://blog.essensys.tech/hubfs/Screen%20Shot%202017-04-19%20at%2010.00.06%20(1).png)](https://blog.essensys.tech/4-quick-and-easy-ways-to-improve-your-shared-workspace-today) essensys works with over a thousand shared workspace locations in 27 different countries globally. We're kind of lucky, and it gives us a tremendous amount of insight into different markets and operating models. Whether Serviced Offices or Coworking Spaces, we see some of the common challenges that arise whether they be people, process or technology problems or needs. We've tried to summarize some of the common trends we see - and how those issues should be opportunities to automate tasks. [Continue reading](https://blog.essensys.tech/4-quick-and-easy-ways-to-improve-your-shared-workspace-today) 13 February ## [A Short Guide in Prospect Tour Best Practice](https://blog.essensys.tech/short-guide-in-tour-best-practice) 13/02/17 08:56In [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [serviced office](https://blog.essensys.tech/topic/serviced-office), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide), [executive suites](https://blog.essensys.tech/topic/executive-suites) by [David Kinniard](https://blog.essensys.tech/author/david-kinniard) [![](https://blog.essensys.tech/hubfs/Screen%20Shot%202017-02-16%20at%2011.06.07.png)](https://blog.essensys.tech/short-guide-in-tour-best-practice) **After all the work you've done promoting your space, from SEO to PPC, building an active community of workspace advocates, establishing relationships with brokers and shouting from the rooftops, generating and qualifying leads will bring you to a workspace operator’s number one goal: a booked prospect tour. This is your time to shine. This is the point in the lifecycle to captivate your prospect, show off your workspace and close the deal.** [Continue reading](https://blog.essensys.tech/short-guide-in-tour-best-practice) 18 January ## [2017 Predictions for the Flexible Workspace](https://blog.essensys.tech/2017-flexible-workspace-predictions) 18/01/17 16:33In [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [serviced office](https://blog.essensys.tech/topic/serviced-office), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide), [executive suites](https://blog.essensys.tech/topic/executive-suites) by [Mark Furness](https://blog.essensys.tech/author/mark-furness) [![](https://blog.essensys.tech/hubfs/Blog%20Images/2017PREDICTIONS.png)](https://blog.essensys.tech/2017-flexible-workspace-predictions) ****BY MARK FURNESS, FOUNDER & CEO, ESSENSYS**** Over our ten years in the flexible workspace industry, we've seen year to year market fluctuations, abundant growth and new emerging sectors that have transformed the industry into what it is today. The impact of [2016 trends](https://blog.essensys.tech/shared-workspace-2016-year-in-review) will reverberate into the coming year and we'll see new workplace trends have their way with the market. Here are my predictions for what we'll see in 2017...    [Continue reading](https://blog.essensys.tech/2017-flexible-workspace-predictions) 15 December ## [The Complete Guide to Cash Collection in the Shared Workspace](https://blog.essensys.tech/cash-collection) 15/12/16 20:11In [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [serviced office](https://blog.essensys.tech/topic/serviced-office), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide), [executive suites](https://blog.essensys.tech/topic/executive-suites) by [Justin Harley](https://blog.essensys.tech/author/justin-harley) [![](https://blog.essensys.tech/hubfs/Lead%20to%20Cash%202016/CASH%20COLLECTION.png)](https://blog.essensys.tech/cash-collection) ****BY JUSTIN HARLEY, VP INTERNATIONAL BUSINESS DEVELOPMENT, ESSENSYS**** ****Part 9 of the free eBook: [The Complete Guide to Growing Your Flexible Workspace Business](https://tour.essensys.tech/lead-to-cash-free-ebook)**** **Cash collection is what all shared workspace operators are working towards. It is the primary objective of your efforts and is what defines how you manage your overhead, reinvest in your workspace and grow your business. What many operators don’t define prior to opening a space is how they will manage the debt collection process or even what it entails.** Payments are collected via credit card, recurring bill payments or autopay. There is more to it than meets the eye. If you prepare well it can be a very simple process, and if not, debt collection can become a monthly recurring obstacle. Here’s what you need to know. [Continue reading](https://blog.essensys.tech/cash-collection) 13 December ## [The Complete Guide to Streamlined and Efficient Billing in the Shared Workspace](https://blog.essensys.tech/streamlined-billing-in-the-shared-workspace) 13/12/16 14:13In [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [serviced office](https://blog.essensys.tech/topic/serviced-office), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide), [executive suites](https://blog.essensys.tech/topic/executive-suites) by [Justin Harley](https://blog.essensys.tech/author/justin-harley) [![](https://blog.essensys.tech/hubfs/Lead%20to%20Cash%202016/STREAMLINED%20BILLING.png)](https://blog.essensys.tech/streamlined-billing-in-the-shared-workspace) ****BY JUSTIN HARLEY, VP INTERNATIONAL BUSINESS DEVEOPMENT, ESSENSYS**** ****Part 8 of the free eBook: [The Complete Guide to Growing Your Flexible Workspace Business](https://tour.essensys.tech/lead-to-cash-free-ebook)**** **Thus far, our Lead to Cash series has highlighted the importance of lead generation, the sales processes, services offering, member management and core IT services in the shared workspace. There are a few recurring themes that facilitate efficiency across the board, and these are automation, self-service and integration.** To sum it up, running a sustainable and profitable shared workspace largely depends on reigning in your processes and simplifying your life as an operator with a platform that supports each and every key pillar of your business. In this 8th chapter of the series, we'll look at the single most important part of running any successful business, assuming you want to be profitable: invoicing and billing. [Continue reading](https://blog.essensys.tech/streamlined-billing-in-the-shared-workspace) 08 December ## [Quick Guide to Offering More than Just Shared Office Space](https://blog.essensys.tech/offering-more-than-a-shared-workspace) 08/12/16 10:26In [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [serviced office](https://blog.essensys.tech/topic/serviced-office), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide), [executive suites](https://blog.essensys.tech/topic/executive-suites) by [Jean-Yves Huwart](https://blog.essensys.tech/author/jean-yves-huwart) [![](https://blog.essensys.tech/hubfs/Lead%20to%20Cash%202016/OFFERING%20MORE%20THAN%20A%20WORKSTATION.png)](https://blog.essensys.tech/offering-more-than-a-shared-workspace) ****BY JEAN YVES, FOUNDER, SOCIAL WORKPLACE CONFERENCE**** ****Part 7 of the free eBook: [The Complete Guide to Growing Your Flexible Workspace Business](https://tour.essensys.tech/lead-to-cash-free-ebook)**** **A workspace operator’s main purpose is to provide office space and services to freelancers, startups, and small to mid-sized businesses so they can focus on their own growth. In a sense, a shared workspace can be compared to an office-hotel or an office AirBnB; Providing on-demand and easy-to-access office services that prevent members from having to dig deep into their pockets for office space or hole themselves up in their homes or coffee shops.** Much like the enhancements in the hotel industry offering more than a room to sleep in, operators must extend services beyond a mere office or desk to work from. [Continue reading](https://blog.essensys.tech/offering-more-than-a-shared-workspace) 06 December ## [How to Simplify Complex Shared Workspace Technology](https://blog.essensys.tech/simplify-shared-workspace-it-and-comms) 06/12/16 15:20In [flexible workspace](https://blog.essensys.tech/topic/flexible-workspace), [Coworking](https://blog.essensys.tech/topic/coworking), [serviced office](https://blog.essensys.tech/topic/serviced-office), [best practice guide](https://blog.essensys.tech/topic/best-practice-guide), [executive suites](https://blog.essensys.tech/topic/executive-suites) by [David Kinniard](https://blog.essensys.tech/author/david-kinniard) [![](https://blog.essensys.tech/hubfs/Lead%20to%20Cash%202016/PART%20VI%20-%20IT%20%26%20COMMS.png)](https://blog.essensys.tech/simplify-shared-workspace-it-and-comms) ****BY DAVID KINNAIRD, PRESIDENT, ESSENSYS NORTH AMERICA**** ****Part 6 of the free eBook: [The Complete Guide to Growing Your Flexible Workspace Business](https://tour.essensys.tech/lead-to-cash-free-ebook)**** **We live in a constantly connected and online world in which Internet access is considered a commodity. Just about every aspect of our lives – especially conducting business – depends on the Internet. While we can all agree that shared workspaces provide more than just a workstation to customers, we must also admit that they simply cannot function without core IT services.** [Continue reading](https://blog.essensys.tech/simplify-shared-workspace-it-and-comms) [All posts](https://blog.essensys.tech/all) [Next](https://blog.essensys.tech/topic/best-practice-guide/page/2) ### About Us The platform powering the flexible workspace industry. With Occupie from essensys, you can manage your workspace from lead to cash and everything in between - - - Search ### Latest Posts [Common Wi-Fi Pitfalls and How To Avoid Them](https://blog.essensys.tech/shared-workspace-wifi-solutions) 23/06/17 11:09 [The Workspace Industry Financial Survey: The Results are In](https://blog.essensys.tech/global-workspace-association-industry-survey) 22/06/17 21:56 [WANY: 2017 Coworking & Business Center Educational Conference](https://blog.essensys.tech/workspace-association-new-york-event) 20/06/17 16:40 [Operators Must Differentiate to Meet Market Trends and Demands](https://blog.essensys.tech/workspace-market-trends-) 22/05/17 15:49 [The Quick Guide to Growing Demand for your Shared Workspace](https://blog.essensys.tech/quick-guide-to-growing-demand-for-shared-workspaces) 19/05/17 09:16 ### Categories - [#StartMeUp (1)](https://blog.essensys.tech/topic/startmeup) - [BCA (1)](https://blog.essensys.tech/topic/bca) - [best practice guide (13)](https://blog.essensys.tech/topic/best-practice-guide) - [commercial real estate (1)](https://blog.essensys.tech/topic/commercial-real-estate) - [Coworking (49)](https://blog.essensys.tech/topic/coworking) - [deskmag (1)](https://blog.essensys.tech/topic/deskmag) - [Events (7)](https://blog.essensys.tech/topic/events) - [executive suites (14)](https://blog.essensys.tech/topic/executive-suites) - [Financial (1)](https://blog.essensys.tech/topic/financial) - [flexible workspace (61)](https://blog.essensys.tech/topic/flexible-workspace) - [GCUC (2)](https://blog.essensys.tech/topic/gcuc) - [GWA (5)](https://blog.essensys.tech/topic/gwa) - [HEALTH (1)](https://blog.essensys.tech/topic/health) - [market trends (1)](https://blog.essensys.tech/topic/market-trends) - [metrics (1)](https://blog.essensys.tech/topic/metrics) ![](https://dc.ads.linkedin.com/collect/?pid=246308&fmt=gif)